CategoryEvents

The Process Of Hiring A Wedding Photographer

EXPERT TIPS ON HOW TO FIND & CHOOSE YOUR PERFECT WEDDING PHOTOGRAPHER

When your special day arrives, you may be so overwhelmed that you have very little memory of the details. The flowers you chose, your wedding dress, the location and table settings, all your friends having a great time, even your hair do are things you may want to remember. However, this day goes by quickly

FINDING A TOP WEDDING PHOTOGRAPHER

That’s why your wedding photographer is such an important part of your event. They’ll follow you throughout the day and capture these special moments and details. Here are 8 tips that will help you in the search to find a wedding photographer who is perfect for you.

DECIDE ON YOUR STYLE

Wedding photography genres can be broken down into three types: traditional, photo-journalistic or classic. Traditional photographers are extremely involved all throughout the day, producing posed shots and spend a lot of time arranging the couple so that the details look the way they’d like

HIRE A PROFESSIONAL

Uncle Bob may have a nice new camera and it may save some money however you only get one go at capturing your wedding day and do you want to take the risk. When it comes to wedding photography it is more than a camera and more than just taking the photos, check out our Infographic on what a wedding photographer really does here

REVIEWS & RECOMMENDATIONS

There is nothing like benefiting form the experience of others. If you have friends that have already been through this process, then ask them if they recommend their photographer. If not, do a thorough search online and pay attention to the reviews of others, we allow couples to share reviews on photographers pages on our site here.

 

How to Choose a Wedding Photographer

The photographs from your wedding day will be a timeless memento of a truly special day. Wedding photographers can be very expensive, specialise in a number of different styles, and offer a variety of levels of service. Choosing a wedding photographer takes careful thought and consideration about what sort of pictures you want to document your wedding day. Do plenty of research and interview a number of candidate before making your choice

Decide what style of wedding photography you prefer. There are a number of different styles of wedding photography, and different photographers will specialise in different styles. Take some time to read up on and learn about the different styles and think about which one suits you best.

Start looking early. Booking your wedding photographer should be one of the first things you do after you have booked your venue. Wedding photographers are in high demand, especially in the busiest times of year for weddings, and many of the best ones will be booked up a year in advance

Ask for personal recommendations. The best wedding photographers will tend to develop a reputation, and may be known locally to your friends are family. Start your search by asking people you know and trust if they have any recommendations, either through personal experience, or word of mouth. Talk to people you know who have got married in the last few years and ask about their experience

Avoid hiring family or friends. It may be tempting to hire somebody you know to be your wedding photographer. You may be drawn towards hiring someone you trust, who knows you and your partner well, and you think will understand what kind of pictures you want. While this might turn out perfectly well, it is highly likely that this person will not have the technical skills and experience to give you the best photos.

 

Tips For Choosing Your Perfect Wedding Photographer

Bright & Light VS Moody & Atmospheric

As technology has advanced, so too have cameras and editing facilities. Where once wedding photography was quite generic, now each and every wedding photographer has a type of camera they prefer and a signature editing style. You lot are seriously spoilt for choice. At one end we have images full of light and at the other end, photographers who use the light to create contrast, often resulting in a darker edit of images. There is no rule as to which is better – it’s purely personal preference. Within the team we all favour completely different styles. And of course, there is a middle ground, it’s about finding which area of the spectrum you love. Once you decide on an editing style you love, you can start to whittle down your choices

Fine Art Photography

If you’re searching for a wedding photographer, then this is a term you’ll come across time and time again. It’s very tricky to put your finger on the precise definition – there really isn’t one. There was a time when this term was restricted to shooting on film, but now it’s more widely used. Lovely Lorna favours Fine Art photography, so here’s what she has to say on the matter

Film Photography

Film Photography is more expensive than digital photography – purely because there are more materials and more time involved. (The film itself, waiting for images to be developed). Again, this is a personal preference, for lots of people film is the very essence of photography, whereas for others, digital is better because there’s more margin for error and the results are instant. And just to confuse you, there’s also a movement of photographers who shoot on digital, but with a film-like style, see the hashtag #lookslikefilm. Some people will argue that once the images are on a computer, in a digital copy – you can’t tell the difference anyway. But again it’s personal preference

The Knockout Couple Shot

Ok, so you’re starting to narrow your list down. It’s time to start looking in more detail at their work. A knockout couple shot is essential. In fact, it’s the most important image of the day. You need a photographer who will whisk you away somewhere with an incredible backdrop, at the perfect time of day to create some magic with the light. Do you want a photographer who will capture you both with intimacy? Do you want to create some drama in your couples shots? Do you want to bring some fun to proceedings? Or do you just want things to unfold naturally? Ask to see examples of portraits shot by your photographer and decide what would make you both feel comfortable in front of the camera. Remember you’ll be drunk on love and looking a million dollars, so never EVER feel like you’re not cool enough for a photographer. It’s their job to make you look that cool

The Group Shots

The group shots are where many photographers set themselves apart. There is absolutely no need to have awkward, forced group shots any more. Your photographer will understand that it’s important to have certain groups of people together in one image, but there’s no need to get everyone standing on parade. Equally, if you don’t want any group shots, then don’t feel like you have to have them. It’s completely your decision

 

How to Choose Your Wedding Photographer

Wedding photography is one of the biggest (and in our book, best!) investments you’ll make in your wedding day. So it’s important to choose a wedding photographer whose work you love now, will still adore in years to come, and who you feel is the right fit for you, your partner, and your wedding.

Along with a wedding video – and all the memories of course! – your wedding photos are among the few things you’ll have as a keepsake of your day, long after the confetti’s been swept away and the last of the wedding cake has been eaten. So having your day documented by the right person is so, so important.

Unless you’re a photography buff yourself, it can be hard to compare photographers, work out what makes a photographer great, or know if they’re the right person to photograph you and your other half on the big day. To help, we’ve rounded up some essential tips for how to choose a wedding photographer

Do Your Research

The first job on your to-do list is to seek out wedding photographers who work in your area and view their photographs. We’ve compiled a handy list of recommended photographers to use as your starting point – these guys come with the One Fab Day seal of approval, so you can trust them to give your day the love and attention it deserves!

Create a Shortlist

The next step is to contact a couple of wedding photographers whose work you really love – we recommend starting with two or three. Initially, you need to know two things; are they available on your wedding date, and can you afford them

 

Five Secrets for Finding the Right Wedding Photographer

If you’re looking for a wedding photographer, chances are you’ve already read an article from The Knot, started a Pinterest board, followed a dozen photographers on Instagram, and asked all your married friends for recommendations. (You may also have half a dozen tabs open on your computer, an excel sheet with a running list of pricing and packages, and a headache from hearing that photos are the only thing that lasts.)

I planned my own wedding before I was a photographer, and I stressed so much about choosing the right person to capture it. I checked out dozens photographers, looked at friend’s weddings, asked for recommendations, compared prices–I did my best to find the perfect person. After doing all that work and hiring an incredible photographer, I was still a little disappointed with my photos. They were beautiful, but they didn’t really capture me and my husband.

Always ask to see an entire wedding gallery before hiring your photographer

This is definitely the most important advice I can give anyone, but it takes a bit of explaining to show you why it’s so important.

Wedding photographers think of weddings differently than their couples. We see the day as a series of different scenes: the couple getting ready, the first look, the family portraits, the detail shots, the ceremony, the couple’s portraits, the reception, the send-off, and more. These scenes take place in different locations with widely varying lighting. A wedding photographer has to quickly select the right equipment, camera settings, framing techniques, and posing strategies for each of these scenes

Some photographers are very gifted at capturing one of these scenes or one type of lighting. For example, they may be really great at posing couples for portraits or getting a stunning shot of the rings. They may specialize in natural light, bounce flash, or off-camera light. That kind of specialization in one area can make for truly exceptional photos of that one thing. However, you want to make sure the photographer is also capable and confident shooting all the other scenes and conditions that will be part of your wedding day

Must Know How To Find Good Event Planner

Tips to Pick the Best Event Planners

Flexibility

Because we aren’t all inherently party-planning experts, it is expected that not everything can go according to plan. This might mean that half of our guests could cancel their RSVP, or at the last minute more guests are being added to the list. It is an event planner’s job to go with the flow and make the event a success, no matter the adversity. Party planners should have a range of resources they can turn to in case of emergencies. Therefore, when hiring an event planner, you should always ask them how they face such challenges, and how they may handle a similar situation under pressure. The most important thing is that they remain accommodating to their client, and offer solutions to problems that alleviate his or her burden of stress.

Well-organized and professional

Typically it goes without saying that any company you hire for a service should be professional and well organized; unfortunately, looks can be deceiving. It is important to take into consideration what previous clients have to say about the event planner in question: do they have a reputation for professionalism? Can they organize an event on a strict time limit and budget? Successful event planning should rely on a company or team of individuals who has experience in the industry, particularly with managing other companies and people who will contribute something to the event. For instance, it is the event planner’s responsibility to manage time constraints of the event, but also to manage vendors, caterers, performers, or distributors who will add other services.

Range of services and options

Accomplished event planners offer solutions to some of the bigger questions for their clients. For instance, if you need help coming up with a theme for your party or event, an event planner can provide you with a list of potential themes that they can easily access tools and resources for. For instance, if you would like to plan a casino night, your planner should be able to help you nail down games, tables and chairs, food, entertainment, and decor that will add to the overall atmosphere of the night, transporting your guests into a Vegas-inspired wonderland. When these tasks are left up to someone who is unfamiliar with the options available, disappointment is often the result. Be sure to ask your party planner for a list of party themes, vendors, and other resources that they frequently collaborate with. This will give you an idea of the range of services and options they provide for their clients.

 

How to Find and Hire the Best Event Planner

Determine Your Objective

Before you start your search, you need to work out the event’s objective, the budget you’re working with, and your reason for hiring externally.

You want to be in a position to communicate the broad outline of the event and its most important goals.

Once you’ve defined your objectives, a few clear ideas will begin to emerge about the theme and message you want to convey.

Now you’ll want to determine the budget you have for a planner and what they will be expected to do. An event planner can select the venue, recommend food and beverage options, source speakers and entertainment, be on-site for day-of production needs, and create the invitations.

If you can’t handle all of the above on your own, you need to start your search for an event planner.

Find Your Event Planner

Regardless of whether it’s a social event or a corporate meeting, the rules of hiring an event planner or caterer remain the same: You want to hire someone who has expertise in creating your type of event.

Word of mouth is one way to find an event planner, whether it’s an anniversary party, breakfast business meeting, weekend retreat, or any other type of event. But it’s not always the most effective approach.

If you’re trying to find the best event planner for your affair, look for a company with experience and a strong reputation within the community of event planners. Peer reputation may be a stronger indicator than references from friends.

Check with the national or local chapter of Meeting Professionals International, the International Special Events Society, or the National Association of Catering Executives.

If you want to know who has a good reputation in your area, check with the local convention and visitors bureau or chamber of commerce. You might also reach out to a hotel’s convention sales department.

 

things to look out for when choosing an event planner

Looking for the easy route

Whether you want to throw a Sweet Sixteen or an Artificial Intelligence conference, your event planner needs to be aware of the goals that need to be achieved. If your event planner allows details to fall through the cracks it can have a catastrophic effect on your event. A lazy event planner will more than likely take shortcuts and you can’t be sure these shortcuts won’t be with your budget, using cheaper vendors or event tech.

A good event planner will do their homework, present you with options and give you a rough estimate of what certain parts of your event might cost. If your event planner is unable to give you the correct information about the event tech at your event you could end up with a poor WiFI connection or worse, no WiFI connection at all.

Know your planner’s score

Everything we do these days is online and it should be the same with event planners. Does your planner have a website, social media pages or a digital presence? These are all important factors to consider as you don’t want to work with someone who is clueless about the digital world. EventerScore allows you to test an event supplier’s commitment to their client by checking the quality of their digital user experience.

Planners who promise the moon and the stars but don’t deliver

Before planning an event it is likely that you will do a fair amount of research before approaching an event planner. However, some event planners may pull a disappearing act once you have signed on the dotted line so it is essential to make sure your event planner knows what you want from the start.

To avoid such a catastrophe when planning your event use the Eventerprise platform as a starting point. Eventerprise is a neutral third party industry platform that creates transparency within the events industry. Search for event planners, view their previous work, read their reviews and compare them to their competitors so you can make an informed decision.

 

Event Planning Tips to Minimize Stress & Increase Productivity

Event coordinator tip #1: Organize your time and your workspace

Creating efficient work habits sets the foundation for productive event organization. Structure your days, systemize your workflow, declutter your desk, and make time for breaks. Even a 15-second break from your computer screen can decrease fatigue!

When outlining your day, try to leave a buffer for the unexpected that comes up. Nearly half of organizers (44%) say the biggest barrier to productivity is last-minute requests.

Event coordinator tip #2: Set clear and achievable goals

Event planning is incredibly stressful for even the most seasoned pros. There are never enough hours in the day, and something always goes wrong. Anything you can do to be more efficient makes for a better event and a less stressful life.

We have 15 event coordinating tips from the experts to help you prevent things from slipping through the cracks.

Event coordinator tip #3: Stick to a budget

“I love spreadsheets!” said no event organizer ever. Still, creating a budget — and sticking to it — is crucial to avoid slipping into the red.

Use the technology at your disposal to hone in on activities that give the highest return. Advertising apps like ToneDen conduct A/B testing automatically so you know which of your ads lead to actual sales.

Becki Cross, Managing Director at Events Northern Ltd., also recommends working a contingency plan into your budget for the unexpected. Based on her experience, an additional 5-25% is a good safety fund.

Event coordinator tip #4: Choose a reliable venue

The location of your event can make or break your stress level. You might be looking for a nontraditional venue that will create an unusual experience. But you also want one that’s safe, trustworthy, easy to deal with, and ADA compliant.

Venues that provide things like seating, catering, and lighting take the burden off your to-do list. But what about Wi-Fi? Onsite IT? Any other technology perks that a prospective venue provides will only simplify your planning.

 

Tips for Choosing the Best Event Vendors

Determine your needs

First, have a brainstorming session and come up with what you want each vendor to provide on the day of the event. Sometimes, it’s as simple as an individual running an activation; other times, it’s an entire team armed with truckloads of theming or AV equipment to transform an entire venue. If you have a solid list of things you want the vendor to do and provide, it’ll be easier to judge their proposal.

Google isn’t your only resource

When Googling, don’t be surprised if some vendors’ sites aren’t very stylized or responsive. You’re looking for an industry expert, sometimes a one man band, who may or may not have the resources to keep a nice website up-to-date. The best way to get the information you need from the vendor is to simply reach out to them directly to find out their capabilities. Of course, reaching out to tons of individual vendors can be a daunting task… and really, who has that much time? Event planners sure don’t. To narrow down your options, look into familiarizing yourself with Yelp, event industry blogs, and other sites related to events to help you find the perfect vendor for your event.

Make a connection

When first approaching a vendor, make sure they meet your predetermined requirements and first see if they have availability for the day(s) of the event you’re planning. There’s no point in wasting anyone’s time, and if they aren’t available, they can probably give you suggestions for other vendors.

Request multiple quotes

Don’t get a quote from just one vendor. Even if you’re sure you’re going to use a specific vendor, getting more than one quote is a great best practice. These quotes will serve as a benchmark for comparing vendors now and in the future. You’ll also get to see what the industry price standards are by looking at multiple vendors. The quote from one vendor you may not like might have some inclusions that your preferred vendor overlooked.

Tips To Choose Good Event Videographer

Videographer Vs. Photographer

Responsibilities of Videographers vs. Photographers

Videographers

These artists move from project to project, gaining bids for jobs and drafting contracts, which may include budgets, necessary materials, and timelines for shoots. In fact, to gain new clients, they may post their finished work on websites after copyrighting it. After they get a gig, it is their responsibility to transport their equipment to the locations and set it up. In fact, they may also have to plan ahead and obtain permission to use the location. During filming, they typically frame shots to maximize the focus on the subject or action.

Job responsibilities of a videographer include:

  • Filming sporting events and wedding ceremonies
  • Editing raw footage to create a seamless piece
  • Putting together video and audio material for advertisements
  • Capturing footage for news broadcasts

Photographers

Whether they are self-employed, working for a magazine, agency, or other organization, photographers are charged with the task of capturing subjects. They may develop a digital portfolio to show potential clients as a way of advertising themselves. Additionally, self-employed photographers schedule appointments and add events to their calendars. These artists may travel significantly to reach schools or event locations. During a photo shoot for a magazine, they choose backgrounds, the lighting, and pose the subject. Another task for these artists could be to take images of scenery or individuals for newspapers to support stories.

Job responsibilities of a photographer include:

  • Designing the composition of the image, including the angle and lighting
  • Editing or enhancing images using computer software
  • Utilizing lenses, filters, drones, and printers

 

Is videography difficult than photography?

  • In photography you light and style the set for only one camera position at once. In video you are lighting and styling for an entire camera path, and/or multiple positions. The whole thing has to orchestrate
  • In video there is the sound factor – photography not.
  • In video you cannot use the lightweight and extremely powerful strobes – able to fight the sun – that photography offers. Even if such tools existed, they would be so bright that they would be unusable for talent if left on for less than very brief flash.

Generally, video is a whole different game requiring a bigger team with much more training. That is not to say that great photography does not take great talent, only that video, if you want to be a real professional at the high end, is much more difficult, both as a craft and technically, much more expensive, and much more work.

 

Difference Between Photography and Videography

 Director vs. documenter.

A photographer is some kind of a director in away. He will be talking and the people listen, he will be like I can’t see you come closer, put your hands at the back, look at me, tilt your head left, look at each other, look into his eyes, those are just some of the things that every photographer say and do. Yes, he will let the bride and groom do things their way but the time he will be required to direct some things from time to time.

A photographer will in most cases in control of the first part of the wedding directing those family photos that are at times very stressful. A photographer who is a director will be able to handle every situation calmly and shoot some excellent photos.

A videographer, on the other hand, is completely opposite of a photographer. A videographer is no director, he puts his hands off the proceedings of the wedding. 99 percent of the shots a videographer will take are usually candid and not- posed actions. He will be moving from one position to the other like a ninja trying to find people showing real emotions and laughing so that he can film them and add them to the wedding video.

A videographer has to find the actions in stationary and think what people are about and be sure to be there before they do it so as to film the moment. Unlike photographers who pose people, a videographer will capture the people breaking those poses and capture them smiling and laughing while in most cases they don’t even know they are being recorded.  He will be documenting the journey instead of directing their destination.

 

SKILLS NEEDED TO BE A VIDEOGRAPHER

Videographers may be responsible for transporting or setting up this equipment, shooting, hauling it away, and then creating the movie or film clip.

Some typical responsibilities include:

  • Working with a Creative Director or collaborative team to create the film or video product
  • Figuring out what type of equipment to use
  • Cleaning and disassembling hardware
  • Setting up and tearing down cameras, audio recorders, lighting, microphones, and props
  • Calibrating and maintaining equipment
  • Doing small repairs on broken equipment
  • Preparing background film or “B” rolls as well as live feed
  • Troubleshoots problems with the equipment
  • Interviewing people and creating a film clip via editing raw footage
  • Working in the studio as part of a production team to edit film
  • Inserting closed captioning, graphics, or other on-screen text into a video
  • Adding computer graphics and special effects to a video

 

Videographer Duties and Responsibilities

Videographers perform various job duties based on the event they’re recording and the needs of the hiring business or individual. Despite those differences, however, these core job tasks are the same everywhere:

Capture Action on Camera

Videographers record important events using camera, lighting, and audio equipment.

Direct Action

Videographers direct people to capture specific action and events for the camera.

Edit Recorded Video

Videographers edit captured video to tell concise, visually pleasing stories.

Set Up Equipment

Videographers set up and break down recording equipment before and after use. This includes taping down cables for safety.

Maintain Equipment

Videographers keep all video and audio equipment in good working order, replacing pieces as necessary.

Design Promotional Videos

Videographers create short promotional videos for the hiring company or for personal marketing purposes.

Negotiate Pricing

Videographers negotiate rates with clients based on the amount of time spent filming and editing video materials.

Track Time

Videographers track time spent shooting and editing video in order to create invoices for clients or to fill out timesheets for employers.